Winooski School District

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FERPA

APPENDIX A

 

 

WINOOSKI SCHOOL DISTRICT
ANNUAL NOTIFICATION OF RIGHTS OF PARENTS
AND ELIGIBLE STUDENTS CONCERNING EDUCATION RECORDS

TO: All parents of students, and to eligible students (students who are 18 or over), in the Winooski schools:

1. As the parent of a student enrolled in a school in a member district of the Winooski School District, or as an eligible student, you have the following rights with respect to your child’s (or, if an eligible student, your own) education records:

a. To inspect and review the student’s education records within 45 days of the date the school receives the request. Parents or eligible students should submit the written request to the school principal (or special education administrator in the case of a special education record), that identifies the record(s) to which access is being requested.

b. To request amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy rights. They should write to the school principal (or special education administrator if the record is a special education record) clearly identifying the portion of the record that they want changed, and specify why it is inaccurate or misleading. If the school decides not to amend the record as requested, the school will provide written notice to the parent or eligible student of the decision, advising them of their right to a hearing regarding the requested amendment, and including additional information about hearing procedures.

d. To provide consent prior to disclosures of personally identifiable information contained in the student’s education records, except to the extent that the law allows disclosure without your consent.

e. To file a complaint with the U.S. Agency of Education concerning alleged failures by the school district to comply with the requirements of law with respect to your rights under the Family Educational Rights and Privacy Act (FERPA). A complaint may be made in writing to the Family Policy Compliance Office, U.S. Agency of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5901.

2. Under an exception to the prior consent rule, the Winooski School District and its schools have a policy of disclosing educational records to school officials with a legitimate educational interest without prior consent. “School official with a legitimate educational interest” includes any person employed by the District as an administrator, supervisor, teacher, service provider, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the District has contracted to perform a special task (such as, but not limited to, consultants, attorneys, auditors, insurers, evaluators); a parent or student or other volunteer servicing on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks (such as substitutes, assigned student teachers, interns, volunteers or teacher aides). A school official has a legitimate educational interest if the official needs to review the education record or personally identifiable information from the record in order to perform his or her official duties for the District. Where an issue is raised, the Principal, Special Education Director, or Superintendent, as appropriate, shall decide whether an individual has a legitimate educational interest in the information or record.

3. The District discloses education records to other schools/institutions that have requested the records and in which the student seeks or intends to enroll or is already enrolled, so long as the disclosure is for purposes related to the student’s enrollment or transfer. Upon your request, copies of the records forwarded will be provided to you. You may request a hearing as described in paragraph 1(c) above, for the purpose of amending records.

 

This Annual Notification of Rights is only a summary of rights. Your rights to inspect and review education records, and the school district’s duty to have your written consent prior to disclosure of personally identifiable information, are subject to limitations. Further details are contained in the school district’s detailed student record policy and procedures, and in State and federal law.

 

 


APPENDIX B

 

WINOOSKI SCHOOL DISTRICT
ANNUAL NOTIFICATION OF DESIGNATION OF
DIRECTORY INFORMATION AND RIGHT OF REFUSAL

TO: All parents of students, and to eligible students (students 18 or older), currently attending Winooski schools:

This is to provide notice that the Family Educational Rights and Privacy Act, a federal law, requires that Winooski School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, Winooski schools may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the District to include this type of information from your child’s education records in certain school publications. Examples include:

 

“¢ A playbill or program, showing your student’s role in a play or musical production;

“¢ The school yearbook;

“¢ Honor roll or other recognition lists;

“¢ Graduation programs;

“¢ Announcements of honors, such as admission into the National Honor Society

“¢ Sports activity sheets, such as for wrestling, showing weight and height of team members;

“¢ Photographs in the school newspaper.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without parent or eligible student consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish the school yearbooks or similar publications.

In addition, two federal laws require school districts (including the Winooski School District) that receive funds under the Elementary and Secondary Education Act of 1965 to provide military recruiters, upon request, with three directory information categories: names, addresses and telephone listings ““ unless parents have advised the District that they do not want their student’s information disclosed without their prior written consent.

The Winooski School District has designated the following information as directory information:

 

Student’s name, address, telephone number; electronic mail address; photograph; date and place of birth; major field of study, grade level; enrollment status (e.g., graduate or undergraduate); participation in officially recognized activities or sports; weight and height of members of athletic teams; dates of attendance; degrees, honors and awards received; and the most recent educational school attended.

If you are the parent of a student who is attending a Winooski school, or if you are a student 18 or older attending Winooski High School, you have a right to refuse to permit the designation of any or all of these types of information as directory information for your student, by providing written notice of your refusal, listing the type(s) of information which you refuse to have so designated, to the principal of the school your student attends, on or before September 15, 2009.